Now with T&E Controls you can finally review 100% of your expense reports
Your expenses have been approved. But have they actually been checked?
With T&E Controls, expense management is no longer limited to submission, approval and reimbursement. The platform automatically reconciles expense data against your accounting records, surfacing processing anomalies, approval failures and behaviours that warrant investigation.
Expense tools control spending.
T&E Controls measures whether the framework around it actually works.
An approved expense claim is not necessarily a controlled one. In most organisations, approvals are delegated, rushed through, or signed off without real scrutiny. No-one is measuring what slips through the net. Volume makes proper analysis difficult, and anomalies are often only caught by chance.
T&E Controls reviews 100% of your expense claims after approval, over time and across every entity in your organisation. The platform brings to light what no transaction-by-transaction check can: duplicate reports between employees, repeat spending patterns, behavioural red flags, approval weaknesses and blind spots in account reconciliation.
You are not replacing your expense management tool, rather you are adding the layer of control that no tool on the market currently provides.
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Uncover improper expenses and recoverable amounts
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Measure whether expense claims are genuinely controlled, not just approved
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Manage risk across the full journey, from spend through to posting and payment
Stay on top of your expense claims over time. Move from transaction-level checks to the bigger picture
Your expense management tool checks each claim in isolation. T&E Controls looks at the whole picture: across months, across employees, across entities.
You will quickly spot anomalies, errors, potentially irregular spend and risky behaviours that drive unnecessary cost or weaken your control framework. For example:
- Potential duplicate claims across employees ;
- Repeated claims of the same type and amount ;
- Unusual concentrations of spend in certain categories ;
- Chronic late submissions ;
- Employees with an anomaly rate well above average.
Measure the real effectiveness of your controls. An approved expense claim is not a controlled one
Delegated approvals, rubber-stamped sign-offs, superficial checks: in many organisations, approval does not guarantee genuine control.
With T&E Controls, you get factual indicators to assess the quality of approvals, prioritise corrective action and evidence that your control framework is actually working. It checks for:
- Claims approved by someone other than the expected approver ;
- Recurring approval delegations ;
- Alerts raised but never actioned ;
- Unusual approval turnaround times ;
- Employees or approvers accounting for a disproportionate share of exceptions.
Strengthen your risk management: from expense submission through to posting
Automatically cross-reference your expense data with your accounting records for end-to-end visibility, from spend to posting. You get the evidence to show your controls are working and your accounting process is sound. This lets you identify:
- Expense claims missing from the accounts ;
- Accounting entries with no matching expense claim ;
- Discrepancies between approved and posted amounts ;
- Abnormal delays in posting ;
- Processing and reconciliation anomalies.
A platform for control and analysis created alongside our clients, to accelerate and transform
Solutions built with the people who use them.
Guidance from people who know the field.
A robust, fast, and secure platform built for the pace of your business.
Up and running from day one - efficiency that starts with your first click.
A solution that adapts to your reality - not the other way around.
Where your expense tool stops, T&E Controls steps in.
Your expense tool tells you whether a claim is compliant. T&E Controls tells you whether your controls are working.
Your expense tool checks each claim at the point of submission, but it cannot see the full picture over time, how claims were actually approved, or what happens to them once they reach the accounts.
T&E Controls does not replace your expense management solution. The platform uses the data already sitting in your systems to add an independent layer of analysis across the whole process, from spend through to posting:
- Compatible with all leading expense management tools ;
- Multi-country, multi-currency and multi-entity analysis ;
- Automatic cross-referencing of expense and accounting data ;
- A single platform to centralise analysis, investigations and action plans.
Designed for Seamless Integration.
A clear, intuitive platform custom-made for your organisation, stakeholders, and priorities.
Your Frequently Asked Questions About
Expense Reports Controls
1. Our expense tool already has controls built in. Why add T&E Controls?
Expense tools mainly check whether a claim complies with policy at the point of submission or approval. T&E Controls analyses behaviour over time, the quality of approvals, and the consistency between expense data and accounting records. Together, they give you a fuller picture of how well the process is controlled.
2. Can expense claims be automatically reconciled against the accounts?
Yes. T&E Controls cross-references data from your expense tool and your accounting records to identify expense claims that have not been posted, accounting entries with no matching claim, amount discrepancies, or processing delays. This reconciliation is often extremely difficult to do manually. It does, of course, require expense claims to be posted to the accounts individually rather than in aggregate.
3. What is the return on investment of an expense control solution?
Finance, Internal Control and Audit teams rarely have the time to systematically analyse potential duplicates, discrepancies between expense claims and the accounts, late submissions or approval anomalies. These issues exist in most organisations but are difficult to identify manually at scale.
T&E Controls automates this analysis across your entire scope and surfaces anomalies that often go unnoticed by expense tool controls alone. It also helps identify recurring behaviours, approval failures and process breakdowns that are difficult to detect on a transaction-by-transaction basis.
The return on investment typically rests on three complementary levers:
- Identifying potentially improper spend, duplicates and processing anomalies
- Reducing the time spent on manual checks and investigations
- Improving the effectiveness of your existing control framework through better visibility of risk areas and priority actions
The gains from fewer anomalies, less rework and reduced manual control effort typically offset the cost of the solution.
4. How does this relate to compliance frameworks such as the UK Bribery Act or ECCTA?
Expense claims are a sensitive area that can reveal circumvented procedures, unusual behaviour or control weaknesses. The solution helps document the controls carried out, track anomalies and support evidence that your internal control framework is genuinely effective.
