Privacy policy

1. Why a Privacy Policy?

Sixthfin collects the personal data of various individuals, particularly to provide or improve its services.

It is essential that you understand:

• How we process your personal data.
• The manner in which we fulfil our obligations under applicable data protection laws, regulations, and directives, specifically:
  • The French Data Protection Act of 6 January 1978, as amended, and
  • The General Data Protection Regulation (EU) dated 27 April 2016 (“GDPR”).

Hereinafter collectively referred to as “Data Protection Laws.”

This privacy policy applies to the processing of your personal data and describes how it is collected and processed via the website.

2. Identity of the Data Controller

The company “SIXTHFIN,” a simplified joint-stock company (Société par Actions Simplifiée), whose registered office is located at:

• 11 rue de Laborde, 75008 Paris, France
• Registered with the Paris Trade and Companies Register (SIREN No. 908 170 921),

acts as the data controller for the processing activities described below.

(Hereinafter referred to as “Sixthfin”).

As data controller:

• We determine the purposes of processing and the conditions under which your personal data is processed.
• We use such data solely in a fair, lawful, transparent manner and in compliance with applicable data protection legislation.

For any inquiries, you may contact us at: data-privacy@sixthfin.com.

3. What data processing activities does this document cover?

a) Contact form

When you complete a contact form on our website, Sixthfin processes the personal data you provide to respond to your request (e.g., demonstration, partnership, or contact).

• Legal basis: Sixthfin’s legitimate interest in responding to your request.
• Retention period: 3 years from the last interaction with the individual.

b) Newsletter subscription

If you subscribe to our newsletter:

• Communications about news and products may be sent to you via email.
• This includes communications sent to our clients or partners, pursuant to our legitimate interest.
• Unsubscription: You may unsubscribe at any time by clicking the opt-out link included in all communications.

c) Job applications

For recruitment purposes, we collect and process various categories of personal data:

• Identity: first name, last name.
• Professional information: experiences, skills, qualifications, references.
• Contact details: phone number and email.

Additionally, we may collect other information necessary to evaluate your suitability for the role, including:

• Professional references: data provided by referees (former employers, educational institutions).
• Online professional profiles: publicly available information on LinkedIn or similar platforms.

Legal basis:

• Pre-contractual measures related to an employment contract.
• Consent: If you agree to have your CV retained in a candidate pool (retention period: 2 years).

Platforms used: Sixthfin uses platforms such as Indeed and LinkedIn to post job offers and receive applications. For account-specific matters linked to these platforms, please refer to their respective privacy policies.

d) Other services

For other services provided (e.g., the use of software solutions showcased on our website):

• We process personal data on behalf of our partners or clients in our role as data processor.
• This relationship is governed by our licence agreements – Appendix F, relating to personal data protection.

4. Who is affected by our data processing activities?

We process personal data relating to the following categories:

• Our professional clients.
• Visitors to the website.
• Individuals submitting requests via the website.
• Job applicants.

5. What personal data do we process?

We may process the following types of personal information:

General categories of data:

• Identifiable information: name, surname.
• Contact details: email address, phone number.
• Professional information: employer, job title, industry, and data related to professional interactions.

Specific data collected through website activities:

• Connection and navigation data:
  • Date and time of visits.
  • Pages accessed.
  • IP address, browser information, previously visited websites.
• Other data collected:
  • Expressed consents.
  • Webinars data (audio/video recordings).
  • Information provided via the contact form, including content in the “message” field.
  • Additional information shared during our communications (email or phone calls).

When collecting data, we will always inform you whether the provision of certain data is mandatory or optional, as well as the potential consequences of non-disclosure.

6. How and why do we use your personal data?

Each processing activity is associated with a purpose, legal basis, and retention period, in line with legal requirements.

Processing activity: Contract management

• Purpose: Subscription and delivery of services
• Legal basis: Contractual agreement
• Retention period: During the contractual relationship

Processing activity: Client support  

• Purpose: Providing technical assistance
• Legal basis: Legitimate interest
• Retention period: Time taken to resolve the query

Processing activity: Newsletter management  

• Purpose: Sharing information about services
• Legal basis: Legitimate interest
• Retention period:  Until unsubscribed

Processing activity: Cookie usage  

• Purpose: Site optimisation
• Legal basis: user analytics Legitimate interest (or consent)
• Retention period: 13 months

7. With whom do we share your personal data?

Personal data may be shared with:

• Website hosting providers.
• Service providers responsible for IT maintenance, website management, or commercial relationship management.
• Public authorities when legally required.
• Recruitment agencies.
• Professional advisors, including bankers, solicitors, accountants, and auditors.

8. Children’s privacy

Sixthfin’s websites, products, and services are intended for a broad audience and are not aimed at children under 16 years old. We do not knowingly collect, use, solicit, or disclose personal data of children under 16. If you are under 16, we ask that you refrain from accessing our websites. If you are a parent or guardian of a child under 16 and believe they may have provided us with personal data, please contact us at data-privacy@sixthfin.com.

9. Website usage outside the European Union

a) International transfers

If you access our websites from outside the EU, you do so at your own risk and responsibility for complying with local laws and regulations.

Please note that our websites are hosted in the EU and governed by European data protection laws. If you use our websites while outside the EU, your data will be transferred, stored, and processed within the EU, where our servers and central database are located.

b) Transfers of personal data beyond the original country

Sixthfin ensures that all data transfers comply with applicable laws. In cases of data transfer, Sixthfin relies on legal mechanisms such as Standard Contractual Clauses or adequacy decisions by the EU Commission.

10. How can you exercise your rights?

Under Data Protection Laws, you have:

• The right to access, rectification, restriction, deletion, and portability of your data.
• The right to object to processing for legitimate reasons.

To exercise your rights, please contact us at data-privacy@sixthfin.com. We will respond to requests within one month of receipt.

You also have the right to file a complaint with the national data protection authority (e.g., CNIL in France).

11. Where is your personal data processed?

Your data is stored on cloud servers located within the EU.

In cases of transfers outside the EU, such data is safeguarded by adequate guarantees (e.g., Standard Contractual Clauses).

12. Cookie usage

a) What is a cookie?

A text file containing data stored on your device (e.g., computer or tablet).

b) What types of cookies do we use?

• Strictly necessary cookies: Essential for the website’s operation.
• Statistical cookies: Tools for tracking user behaviour to optimise the platform.
• Analytical or performance cookies: Measure site usage and performance to enhance functionality.
• On certain websites, invisible tracking pixels may also be used to better target advertising and improve user experience.

c) How to manage your cookies?

Sixthfin provides a consent tool to adjust your preferences. This is accessible via a banner or an icon at the bottom of the website, powered by Axeptio.